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Sharing and simultaneous collaboration are huge benefits to using Google drive—but what if you have to share a Google Doc file (such as a word-processing document) with a user who doesn’t actually have a Google account?

If you’ve only been using Google Drive for storage purposes, you’re missing out. A fantastic feature of Google Drive is the ability to create and work with Google Docs within Drive. Working with Google Docs lets you create word-processing documents, spreadsheets, drawings, presentations and forms online, and work on them simultaneously with other Google account holders.

In fact, Google Drive and Google Docs used to be two separate Google products. But they’re now combined into one product called Google Drive.

When you access Google Drive, you also gain the ability to create these files and store them directly in your Drive.

Once you’ve created a file in Google Docs—say a spreadsheet or a word-processing document—it’s a common scenario to share it with another Google Account user. And if the user doesn’t have a Google Account, all is not lost.

There are three ways to handle the situation:

1. Email the file to the user as an attachment

With your Google document open in Google Drive, click File, and choose ‘Email as attachment’.

You’ll be brought to a dialog screen where you choose a file format and type in the recipient’s email address. Your file will be sent via email as an attachment in the format you choose. You can choose to send the file as HTML, PDF, Rich Text, or Microsoft Word.

The benefit of this method is that it’s fast and easy to get your content to the people who need to see it. The downside is that it means there are two distinct versions of your document floating around—and you cannot collaborate with the recipient online.

2. Allow anyone with a link to edit your document

Here’s a vastly underutilized feature of Google Docs: people don’t actually need a Google account to view a file created with Google Docs—or even to edit it.

It’s all about setting the visibility options of your document. You can set the visibility so that anyone who has a direct link can either view or edit your document.

To change the settings, open your document and click Share on the top right. Under the section titled “Specific people can access,” click Change.

In the Sharing Settings dialog, choose ‘Anyone’ with the link. Then at the bottom of the dialog, under access, click ‘Can view’ and, if necessary, change it to ‘Can edit’. Make sure you click the green ‘Save’ button when you’re done.

Google Drive Friends With Benefits

You’re almost done! Clicking the ‘Save’ button will return you to the Share dialog where you can send the link to people who need to edit your Google doc. These people do not need to sign in to be able to edit your document.

When you look at the revision history for your document, people who have edited it without signing in are titled anonymous; they can choose an avatar to differentiate themselves if multiple anonymous users are working on the document at the same time.

The benefit of this method is that people who do not have a Google account can edit the document without having to log in.

The downside (and cautionary statement!) is that if this link gets into the wrong hands, your document can be viewed AND edited without a username to be held accountable for the changes. If you’ve sent the link to multiple people, you also can’t be sure which user made which change.

However, at any time, you can go back into the sharing settings and revoke access by choosing specific people in the sharing settings dialog.

3. Ask the user to create a Google Account.

If the user doesn’t already have a Google user account, you can ask them to create one. There are all sorts of benefits in it for them: they’ll get access to the entire library of Google products such as Google Sites, YouTube video uploads, a free Gmail account, and Google Calendar, to name a few.

And of course, they’ll be able to access your document, edit and collaborate, and still be held accountable for the changes they make in the revision history. It’s the ideal situation for security, as you can specifically share the document with them—without having to share it with everyone.

You’ll notice I didn’t say they had to create a Gmail account—just a Google account. A common misconception is that those are one and the same, but Gmail is just another of Google’s many products. You can sign up for a Google account using any email address you have. It becomes a unified login across all of Google’s products, such as Google Drive, YouTube, Sites, etc. You can use a Gmail or your company’s existing Google Apps account to act as a unified login across Google, but it’s not required.

As you can see, there are plenty of options when you need to share a Google document with a non-Google account holder. But the benefits of having a Google account are vast and worth checking out.

Looking to become more productive with Google products? Check out these LinkedIn Learning courses:

Google Drive Friends With Benefits English

Google Drive is the safe place to store all important files like photos, videos, PDF, Microsoft Office files in the cloud. Apart from this, it also provides features to edit and share the documents, files, spreadsheets, and presentations with other colleagues. It becomes more popular among all end users due to its lots of security features. Despite having its benefits, sometimes users face an issue that they cannot open files in Google Drive or cannot open shared files in Google Drive.

In this case, they are looking for a solution to resolve this problem users cannot open excel files from Google Drive . There are many different techniques available to open Google Drive files or migrate Google Drive data to another Account. Read the complete article to find out more on this topic.

Reasons behind the Issue: Cannot Open Shared Files in Google Drive

If you are unable to open files in Google Drive, then a few things could be wrong:

• You are not permitted by the owner of files to view it.
• You are signed in to a different Google Account.
• The correct application is not installed on your device.

How to Open Files in Google Drive?

If you are having trouble to view the documents in Google Drive and you receive an error message “cannot open files in Google Drive”, then you can resolve your problem by using one of these solutions. Let us have a look:

Solution 1: Wait a While and Try opening Your Files later

If you are unable to open files in Google Drive and you receive “temporary error (502)” message. It means that your documents or files are temporarily unavailable. Usually, this issue is temporary, so wait a while and try to open your files again.

Solution 2: Get Permission to Open a File

1. First of all, try to open the Google Drive file.

2. Then, a Request access page will open automatically.

3. In this step, click on the Send icon.

4. Now, the owner of the file will get an email with your request.

5. If they approve your request, then you will get an email.

6. Finally, you became able to access the Google Drive file.

Solution 3: Try a Different Google Account

1. At first, open the app for Google Drive, docs, sheets, or slides on your device.

2. After that, tap on the Menu icon at the top left of the screen.

3. Next, go to your email address and tap the Down arrow.

4. Finally, tap on Add account icon and sign in another account.

Solution 4: Try Basic Troubleshooting Method

1. Check your internet connection. If your connection is weak, then try to connect to another network. Because, a weak connection is a common cause of many connection errors like cannot open files in Google Drive.

2. Next, check the system requirements and supported browsers. Make sure you are using supported versions of the browser and operating system if you are unable to open files in Google Drive.

3. In this step, clear your browser cache and then try to load your Google Drive files again.

4. If you have saved the large data on your Google Drive account, then reduce the size of your file.

5. Turn offline access on and off. For this, go to the Settings >> Offline, uncheck or check the Sync to edit offline box to turn it on or off.

Solution 5: Try More Advanced Troubleshooting

1. Check your virus scanning software. Make sure that this software is not blocking G Suite.
2. Check your firewall and proxy settings are configured or not.

The Bottom Line

In this article, we have described the “cannot open files in Google Drive” error message, along with the appropriate solutions. After considering the ongoing necessity of users, we have also discussed the topmost solutions to fix this issue when you are unable to open files in Google Drive. According to the situation, users can opt the relevant solution to open Google Drive files in an absolute way .

Frrequently Asked Questions

There can be many possible reasons behind this such as:
1. Storage space issue
2. Signed in to wrong account
3. You do not have permission granted from owner of the file.

Google Drive Friends With Benefits Movie

Yes, you are allowed to move files created in Google also like Google Sheets, Google Docs, Google Slides to another account.

Google Drive Friends With Benefits English

You just need to open your Google Drive. Then, simply double-click on the file that you want to open. And, your desired file will be opened in front of you.

Friends With Benefits Google Drive English

Friends With Benefits Google Drive

Yes, you can even install Google Drive app and login via desired account. After that, you can open and access all data stored in your drive on your phone also.

Google Drive Friends With Benefits 2011

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